Clerk of Court and Comptroller’s Office

GENERAL DESCRIPTION OF DUTIES

 

The essential functions of the position are to perform essential audits, reviews, inspections, and assist with the investigations for the Clay County Board of County Commissioners and the Clerk of Court and Comptroller in areas such as fiscal, budgetary, personnel, compliance, procurement, and contracting programs, while being alert to fraud, waste, and abuse.  This highly visible position is focused on ensuring the accuracy and effectiveness of operating policies, procedures, and systems, and determining the adequacy of internal controls throughout the county while ensuring compliance with applicable laws, rules, and regulations, including the assurance of the reliability, accuracy, and completeness of records.  Work must conform to the applicable professional standards for audits, inspections, evaluations, and investigations of the organization.  The position represents the Clerk of Court and Comptroller Inspector General’s Office in a professional manner when communicating with customers, business associates and fellow employees. The position reports to the Inspector General.

 

ESSENTIAL EXPECTATIONS OF PERFORMANCE

 

Vision – To be the most trustworthy, efficient, accountable and helpful Clerk of Court and Comptroller’s Office in the State of Florida. We recognize that our dedication to excellence depends on creativity and innovation.  We do not accept the status quo but instead strive for ways to improve processes and best practices.  We value flexibility and the ability to adapt.

 

Service Excellence – Model behaviors that promote a peaceful, productive work environment.  Demonstrate teamwork through eagerness to assist with difficult tasks.  Be committed to customer satisfaction through timely, accurate communication. Listen attentively, solicit feedback and respect the opinions of others.

 

• Upholds the highest level of professionalism in all conduct and interaction with internal and external customers.
• Shares relevant information with team, leadership and others on a timely basis.
• Provides inter-departmental support through team-oriented approach to satisfy organizational needs.
• Acts as a representative of the Clerk of Court and Comptroller Inspector General’s Office when communicating with governmental agencies and others. Provides exceptional customer service when responding to internal or external customers.
• Contribute to a positive, open-minded, innovative atmosphere and share/discuss ideas.
• Contribute to the conservation of resources by managing interruptions of coworkers and leadership.

Engagement – Be motivated to contribute to the success of our organization.  Exhibit positive commitment to actions that further our mission, vision and core values.  Engagement is evident through productivity, dependability and showing initiative to seek out new responsibilities, act on opportunities and problem solving.  Shows a sense of purpose in fulfilling day-to-day responsibilities. 

 

• Understand, support, and demonstrate organizational culture. Adherence to the Clerk’s and Inspector General’s Policies, Procedures, Mission, Vision and Core Values. Aligns actions with organization culture (values).
• Leads and/or participates in meetings, conferences, workshops, professional meetings and other events.
• Consistent and predictable attendance.
• Develop a strong and sustainable base of operation within the assigned area of responsibility.
• Consistently produces accurate work.

 

Respectful / Ethical Conduct – Consistently serves the public and co-workers respectfully, promptly and competently with the highest sense of honesty and integrity, not compromising the truth.  Treats fellow Clerks, customers, partners and suppliers with mutual respect and sensitivity, recognizing the importance of diversity.  We respect all individuals and value their contributions.

 

Education and Training – Through personal and professional growth, we develop and maintain the essential knowledge and skills to perform our duties to the best of our abilities, keeping knowledge and skills up-to-date, and turning mistakes into learning opportunities. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Perform audit functions that must conform to the standards of those contained in the Standards for the Professional Practice of Internal Auditing and the Principles and Standards of the Association of Inspectors General and other recognized professional societies.
2. Develop, plan, and complete the work of internal auditor engaged in the systematic auditing of fiscal and financial transactions.
3. Perform interviews, collect supporting documentation, and review facts to substantiate conclusions in an engagement.
4. Perform research, analysis, and interviews to prepare evaluations and recommendations for improvements.
5. Prepares complete and accurate documentation of work performed.
6. Participates in developing audit and investigative programs for specific assignments.
7. Evaluate internal accounting and administrative controls in relation to cost-benefits and effectiveness.
8. Prepare comprehensive audit, inspections reports, investigative reports and special studies for review by supervisor.
9. Assists in audit follow-up procedures and monitoring activities to determine the implementation of corrective actions and recommendations.
10. Assist State of Florida, federal, as well as other independent auditors as required.
11. Maintain independence and objectivity in performance of work.
12. Enhance and maintain professional knowledge and competency.
13. Maintains confidentiality of information learned or acquired as part of the position, which, if disclosed, might have an adverse internal effect or objectionable outside result.
14. Perform related work as assigned or required.

 

KNOWLEDGE, SKILLS AND ABILITIES

 

1. Knowledge of the following standards, procedures, and practices for audits, inspections, and investigations including but not limited to the Florida Inspectors General Standards Manual, Principles and Standards for Offices of Inspector General of the Association of Inspectors General, and the International Standards for the Professional Practice of Internal Auditing of the Institute of Internal Auditors.
2. Knowledge of systems of internal controls for large and complex governmental entities.
3. Knowledge of accounting and/or business principles, procedures, and practices.
4. Ability to apply auditing and management principles to the variety of policies, procedures, practices, and systems found in a large and complex governmental organization.
5. Ability to comprehend and interpret Florida Statutes, Attorney General Opinions, and general practices associated with Florida county government.
6. Knowledge of legal issues concerning investigations.
7. Ability to conduct investigations, including knowledge of generally accepted investigative practices, interviewing, and interrogation techniques.
8. Ability to apply computer applications and software.
9. Ability to apply knowledge of internal auditing to the variety of policies, practices and systems found in a large and complex governmental organization.
10. Ability to conduct investigations, including knowledge of generally accepted investigative practices, interviewing, and interrogation techniques.
11. Ability to effectively communicate, both orally and in writing.
12. Other highly desirable knowledge, skills, abilities, and credentials relevant to this position.

 

EDUCATION AND/OR EXPERIENCE

Education:

Bachelor’s degree from an accredited college or university in finance, accounting, business or public administration (preferred to include courses in accounting), or a related field that includes technical and professional education and training evidencing competency to assess, analyze, investigate, and/or evaluate information to ascertain and document compliance appropriate with applicable policies, procedures, and requirements plus some related experience that includes projects with auditing type activities.

 

Experience:

One year of related experience performing accounting, auditing, financial or investigative work is required. Three years of related experience performing accounting, auditing, financial or investigative work is desired.

 

An equivalent combination of education, training and experience may be substituted at the management discretion.

 

Licenses/Certificates:

Possess or have an ability to obtain withing two years of employment some highly desirable qualifications that include Certified Inspector General Auditor (CIGA), Certified Public Accountant (CPA), Certified Fraud Examiner (CFE), Certified Internal Auditor (CIA), Certified Information Systems Auditor (CISA), Certified Inspector General Investigator (CIGI), Certified Government Finance Officer (CGFO), Certified Fraud Specialist (CFS), or equivalent designations.

 

QUALIFICATIONS

• A valid Florida Driver's License or Florida Identification is required for the hiring process.
• Acceptable completion of fingerprinting and criminal background check.

JUDGMENT AND DECISIONS

 Responsible for long-range goals, planning and methodologies. Decision-making focus of job, affecting entire organization and surrounding population; works in an unstable environment with frequent and significant changes in conditions. Ability to work on assignments where common sense and good judgment are essential. Judgment is required to ensure information released to public is not legal advice, is not released without proper authorization, is in compliance with best practices, and is not confidential in nature. Ability to work with and maintain confidential and/or sensitive records and comply with legal advice restrictions for the Clerk’s Inspector General’s office as well as local, state and federal guidelines.

 

LANGUAGE SKILLS

Superior communication, initiative and organization skills with the ability to apply sound judgment are required. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from commissioners, groups of managers, clients, customers and the public. Excellent knowledge and usage of grammar, punctuation and sentence structure is required when preparing training manuals, reports and other written communication.

MATHEMATICAL SKILLS

Ability to apply advanced mathematical concepts and accounting principles as they relate to government budgeting, fixed assets, general ledger, payroll time reporting and forecasting. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, factor and cost/benefit analysis.

 

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 5 - 10 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.